We will be accepting proposals for symposia and workshops from June 10, 2017 until December 4, 2017. If you want your symposium to be included in the "Call for Papers", you need to submit a proposal by July 15, 2017.
You can organize a symposium where the presenters are "by invitation only", or you can organize an open symposium and consider abstracts submitted by any participant.
The 25th BCCE program committee is dedicated to serving the needs of the participants of the BCCE. If you have an idea for a symposium, but you do not want to organize it, then you may submit the idea and discuss the situation with the program co-chairs.
Here is the basic information required for a symposium proposal.
Your proposal will be automatically forwarded to Cate Reck and James Parise, Program Co-chairs for the 25th BCCE . The program co-chairs will review your proposal and make a decision as to whether to accept, reject, or amend it. If you submit a proposal for a symposium either you or someone you contact will need to serve as the "presider" of the symposium.
A symposium that has 4 presenters will be scheduled as a half-session; 8 presenters will be scheduled as a half-day session. If you have 16 presenters, the symposium will be scheduled as a whole day symposium.
If your proposal is accepted, then you are expected to attend the 25th BCCE and contribute to the presiding and organization of the symposium. As the organizer of a symposium, you can assume the duties of the presider, you can convince someone else to be the presider, or you can split the duties of the presider with someone else if you have both a morning and an afternoon session. If you cannot convince someone to be the presider, then the 25th BCCE program co-chairs will assist in locating a suitable presider.
Duties and Responsibilities of an Organizer of a Symposium
As the organizer of a symposium, you are responsible for contacting at least 4-8 individuals who are planning to attend the BCCE and who are willing to be a presenter at your symposium. If you are running a "by invitation only" symposium, you need to contact as many individuals as needed in order to have enough speakers for your symposium. After the "Call for Papers" is published and mailed to members of the Division of Chemical Education and the participants begin to register and submit abstracts on-line, you will have access (electronically) to the abstracts submitted to your symposium. You will need to send reminders to all of the speakers who agreed to present to be certain their abstracts are submitted by the deadline. You can identify individuals who have expertise in the area of your symposium topic through a number of venues:
As the organizer of a symposium, you need to inform your speakers that the 25th BCCE committee will NOT pay their registration fee, travel, lodging, etc. Symposium organizers, presiders, and speakers do not receive any discounts or free rides at any BCCE. What you do get is our thanks and the satisfaction of knowing you have contributed to advancing the state-of-the art of chemical education.
You must also inform the potential presenters of the restrictions on the number of papers they can personally present at a BCCE. The rules are posted on the 25th BCCE web site. Essentially, an individual may personally present any combination of two papers, workshops and/or posters (Rule of Two). However, an individual may be listed as the co-author on an unlimited number of papers or posters.
After the abstract deadline, you will know who has submitted abstracts to your symposium, you need to decide on the order of the presentations. You should review each presenter's request for equipment and materials and check with the program committee to see if we are capable of meeting these requests. You serve as a middle person and negotiator. Next, you need to check your line-up with the 25th BCCE program co-chairs and receive permission to officially inform the presenters that their abstracts have been accepted. You will be informed of the day and time of the presentation sometime in April, 2018.
As the 25th BCCE approaches, you should encourage your presenters to register for the meeting and for housing before the deadlines. Last, about a week before the BCCE, e-mail your presenters and say you look forward to meeting them at the BCCE in South Bend, Indiana.
For being the organizer of a symposia, you have your name published in the 25th BCCE program and you receive a thank you from us. You will receive thank yous from the presenters and some of the participants.
Duties of the Presider of a Symposium
As the presider of a symposium, you are responsible for picking up your presider packet of information when you do your check-in registration on campus. You should visit the room the symposium is scheduled to be in ahead of time and check it out to see that it has all of the equipment you requested for the symposium. You need to arrive early at this room on the day of the symposium and check all of the presentation equipment. Greet the presenters as they arrive. Introduce yourself and introduce the presenters to each other (if they do not already know each other). You are responsible for starting and ending the symposium on time. Usually, the organizer or the presider presents a brief introduction and closing. As a presider you are responsible for keeping the speakers within their time limit, for having the speakers start their talk on time as published in the 25th BCCE program, and for announcing any speakers who have cancelled at the last minute. You may not change the times or order of the presentation of speakers. At the end of each presentation, you moderate a short 2-4 minute discussion session (if there are 2-4 minutes until the next person talks). This involves, selecting individuals who wish to ask the speaker questions. As a presider, you may not start a paper early if the previous speaker finishes early or if the previous speaker has cancelled.
Usually, there is a short 20 minute break scheduled every two hours or so. The presider is responsible for counting the number of people who are attending the symposium. We do this head count two or three times during the morning and two or three times during the afternoon.
If anything goes wrong that needs to be fixed, please ask the room monitor for assistance; they will contact one of the 25th BCCE workers or technicians if they cannot fix the issue immediately. If anything goes wrong that is not going to be fixed or if an immediate decision needs to be made - for example the power goes out, there is a tornado warning, there is a stampede, etc. you need to make a wise decision about what to do.
SYMPOSIUM PROPOSAL SUBMISSION
By clicking and submitting a symposium proposal, the organizers of the 25th BCCE assume that you have read and agree to the duties of a symposium organizer and presider:
One of the easiest ways to get involved in the BCCEs is to host a symposia.. Do you have a topic that you are interested in? Then give it a title, write a brief description and answer the questions in the submission page. Once your topic is accepted, then it is a matter of publicizing it and working with the BCCE Program Chairs to get your symposia scheduled.
You then have a few responsibilities at the BCCE to keep your symposia running on time, to record the attendance and assist your presenters.
What are you waiting for? Submit that proposal by 4 Dec 2017.
Dr. Steven Wietstock
General Chair, BCCE 2018
331 Jordan Hall
Notre Dame, IN 46556
Facebook group: bcce2018
The University of Notre Dame